Health and Safety Policy

Our commitment to the health and wellbeing of all associated persons

Effective Date: June 2026 

1. Policy Statement

Skill Up LLC (trading as AI Governance Institute) is committed to providing a safe and healthy working environment for all personnel associated with the organisation, and to ensuring that our online platform and course content do not expose learners to unnecessary health or wellbeing risks.

As a fully remote, digital-first organisation, our health and safety responsibilities are centred on digital wellbeing, ergonomic awareness, psychological safety, responsible content standards, and safe online learning practices.

This policy is approved by senior management and will be reviewed annually or following any significant change to our operations or applicable legislation.

2. Scope

This policy applies to:

  • All current and future employees, contractors, freelancers, and service providers engaged by the organisation
  • Our physical registered address and any premises from which operations are conducted
  • Our online learners, to the extent that our platform, learning environment, and course content may affect their wellbeing

3. Health and Safety Responsibilities

3.1 Management Responsibilities

Senior management of Skill Up LLC is responsible for:

  • Ensuring compliance with applicable health and safety legislation in New Jersey, USA, and any other jurisdiction in which the organisation operates
  • Identifying and assessing health and safety risks relevant to our online education activities
  • Implementing and maintaining appropriate controls to reduce identified risks
  • Supporting safe working arrangements for remote workers, contractors, and freelancers
  • Promoting digital wellbeing, psychological safety, and responsible course delivery standards
  • Reviewing this policy annually and updating it when required

3.2 Contractor and Staff Responsibilities

All individuals working with or for the organisation are expected to:

  • Take reasonable care of their own health and safety and that of others affected by their work
  • Follow any health, safety, wellbeing, or online working guidance provided by the organisation
  • Report any health, safety, or wellbeing concerns promptly to: [email protected]
  • Avoid conduct that could create unnecessary risk, distress, or harm to learners, colleagues, or contractors
  • Not misuse or interfere with anything provided for health and safety purposes

4. Remote Working and Ergonomic Wellbeing

As a remote and digital-first organisation, we recognise the specific health and safety considerations associated with remote working, including:

  • Display screen equipment and workstation ergonomics
  • Suitable seating, screen positioning, lighting, and posture
  • Management of working hours to reduce the risk of overwork or burnout
  • Mental health and isolation risks associated with remote work
  • Safe and appropriate digital communication practices

We encourage all personnel to maintain ergonomic workstations, take regular breaks, manage workloads responsibly, and communicate openly about any wellbeing concerns.

5. Digital Wellbeing of Learners

AI Governance Institute is mindful of the impact that online learning environments may have on learner wellbeing.

Our commitments to learners include:

  • Designing course content to be appropriately paced and not excessively fatiguing
  • Providing clear guidance on estimated study time where appropriate
  • Encouraging learners to take suitable breaks during online study
  • Avoiding unnecessary distressing, harmful, or disturbing content
  • Providing appropriate prior notice where sensitive or challenging topics are included
  • Maintaining accessible support channels for learners experiencing technical or learning-related difficulties

6. Responsible Content Standards

As an online provider of AI governance, compliance, ethics, risk management, and professional development training, we recognise that some topics may involve complex legal, ethical, technical, or organisational risk issues.

We are committed to ensuring that course content:

  • Is developed and presented in a responsible educational manner
  • Does not encourage unlawful, unsafe, discriminatory, or harmful conduct
  • Does not promote misuse of artificial intelligence systems or technologies
  • Is reviewed for accuracy, tone, and learner impact where appropriate
  • Includes suitable disclaimers where content is educational rather than professional advice

7. Risk Assessment

We will carry out and document risk assessments relevant to our activities, including:

  • Remote working risks for personnel, contractors, and freelancers
  • Digital content risks, including accuracy, tone, accessibility, and learner wellbeing
  • Platform access and learner support risks
  • Data security and privacy risks, which are addressed separately in our Privacy Policy and information security practices

Risk assessments will be reviewed annually or when operations, systems, course formats, or relevant laws change significantly.

8. Incident Reporting

Any accident, injury, near-miss, technical risk, wellbeing concern, or health and safety issue relating to the organisation’s activities should be reported as soon as reasonably practicable.

Reports should be sent to:

Email: [email protected]
Subject: Health and Safety Concern

All reported incidents will be reviewed, recorded where appropriate, and used to improve our health, safety, wellbeing, and platform practices.

9. Mental Health and Wellbeing

We recognise that mental health is as important as physical health.

AI Governance Institute is committed to fostering a supportive and respectful environment where staff, contractors, freelancers, and learners can raise wellbeing concerns without fear of judgment, retaliation, or unfair treatment.

Personnel experiencing mental health difficulties are encouraged to seek appropriate professional support. Learners experiencing distress or difficulty while using the platform are encouraged to contact us so we can provide reasonable support or guidance within the scope of our services.

10. Applicable Legislation

This policy is informed by and seeks compliance with applicable legal and regulatory standards relevant to our operations, including:

  • New Jersey State occupational health and safety laws and NJDOL requirements, where applicable
  • US Occupational Safety and Health Administration (OSHA) standards applicable to our activities
  • UK Health and Safety at Work etc. Act 1974 and associated regulations, where applicable to UK-based contractors
  • EU workplace health and safety directives, where applicable to EEA-based contractors

Nothing in this policy creates rights beyond those provided under applicable law.

11. Review and Communication

This policy is reviewed annually by senior management of Skill Up LLC.

All current and future personnel will be informed of this policy upon engagement where relevant. The current version is maintained on record and made available upon request.

Policy approved by: Senior Management, Skill Up LLC
Trading as: AI Governance Institute
Effective date: June 2026
Next review date: June 2027
Contact: [email protected]
Registered Address: 971 US Highway 202 N, Suite N, Branchburg, NJ 08876, USA